HubSpot Diamond Solutions Partner
HubSpot & Calendly Integration for Instant Meetings
Turn scheduling into revenue. This integration syncs Calendly directly with your HubSpot CRM, automating lead capture, routing, and activity logging to ensure your sales team never misses a meeting.
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Empower Your Scheduling with HubSpot Intelligence
Stop asking leads for information you already have. This integration connects HubSpot data to Calendly, creating a seamless, personalized booking experience that increases conversion rates.
Pre-Fill Booking Forms: Automatically populate Calendly booking forms with known data from the HubSpot contact record (Name, Email, Company), removing friction for your prospects.
Smart Routing: Route leads to the correct sales rep’s calendar based on HubSpot contact ownership or territory rules, ensuring the right person always takes the call.
Qualify Before Booking: Use HubSpot lists or properties to show different event types to different prospects (e.g., send "VIP" clients to a priority calendar).
Stop asking leads for information you already have. This integration connects HubSpot data to Calendly, creating a seamless, personalized booking experience that increases conversion rates.
Integrate IQ has consistently shown they can be trusted with even the most complex projects. I know our customers are in great hands and that the job will always get done right.
Turn Calendar Bookings into Actionable Pipeline
Stop manually logging meetings. This integration syncs every Calendly event back to the HubSpot contact timeline, triggering powerful automations that drive your sales process forward.
Instant Activity Logging: Automatically record every booked meeting, reschedule, and cancellation on the HubSpot contact's activity timeline, giving you accurate reporting on sales activity.
Automate Deal Creation: Trigger a HubSpot workflow to automatically create a deal and move it to "Meeting Booked" the moment a prospect confirms a time.
Reduce No-Shows: Use HubSpot workflows to send personalized SMS or email reminders that come from the assigned sales rep, not a generic system address.
Track Revenue Attribution: Attribute closed deals back to the specific meeting type or booking page that originated the opportunity.
Stop manually logging meetings. This integration syncs every Calendly event back to the HubSpot contact timeline, triggering powerful automations that drive your sales process forward.
A Real-Time Sync Built for High-Velocity Sales
Our custom integrations are engineered for flexibility and scale, handling any business logic and data transformation you require.
Built for Your Business Process
Standard setups often result in data clutter. We configure a strict sync architecture that prioritizes data hygiene, creating contacts only when specific criteria are met and mapping complex form answers to the correct custom properties.
- Bi-Directional & Uni-Directional Sync: We configure the flow to check HubSpot for existing contacts before creating new ones. We also sync "Reschedule" and "Cancel" links back to HubSpot properties so reps can manage meetings from the CRM.
- Real-time & Scheduled Syncs: Meetings sync in real-time via webhooks. As soon as a prospect clicks "Book," the data appears in HubSpot, triggering your "Speed to Lead" workflows instantly.
- Custom Sync Logic & Triggers: We build logic for your specific needs: "If a booking is made on the 'Demo' calendar, update the HubSpot Lifecycle Stage to 'Sales Qualified Lead' and create a task for the AE to prepare."
- High-Volume Data Handling: Our configuration is built to handle large sales teams with hundreds of daily bookings, ensuring round-robin availability syncs correctly without creating double-bookings.
Comprehensive Object & Field Mapping
We map every detail of the booking experience to your CRM, turning scheduling questions into valuable customer data.
HubSpot
Calendly
- Contacts
- Activity (Meeting)
- Custom Properties (e.g., "Budget")
- Contact Owner
- Deal (via Workflow)
- Meeting Description
- Zoom/Google Meet Link
- Invitees / Guests
- Scheduled Event
- Custom Questions (e.g., "What is your budget?")
- Event Organizer / Host
- Event Type (e.g., "Discovery Call")
- Event Description / Agenda
- Location / Conferencing Details
- Contacts Invitees / Guests
- Activity (Meeting) Scheduled Event
- Custom Properties (e.g., "Budget") Custom Questions (e.g., "What is your budget?")
- Contact Owner Event Organizer / Host
- Deal (via Workflow) Event Type (e.g., "Discovery Call")
- Meeting Description Event Description / Agenda
- Zoom/Google Meet Link Location / Conferencing Details
Transparent, Project-Based Pricing
No surprises. Clear scope, clear acceptance tests. We believe in straightforward pricing so you know exactly what to expect before we begin.
A failed integration is more than a technical problem: it's a drain on time, budget, and morale. We are the specialists that leading companies like MetLife trust to handle their most mission-critical data flows. We don't rely on fragile connectors or simplistic platforms because we know they can't handle enterprise scale. Our approach is built on robust, custom development and a deep understanding of both HubSpot and the systems you need to connect it to. Partnering with us isn't just another attempt; it's an investment in certainty.
Why Integrate IQ?
Our four pillars for delivering successful outcomes on complex projects.
Mastery of Complexity
We thrive on custom API integrations, multi-system migrations, and “messy data” that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.
Pragmatic Innovation
Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.
De-Risking the Process
Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That’s how we maintain a 98.5% customer retention rate.
The Expert You Call
We’re a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'
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Frequently Asked Questions
The standard integration is great but can create duplicates if emails don't match perfectly. We configure advanced settings and workflows to ensure data hygiene, map complex custom questions to dropdowns, and handle multi-person round-robin logic correctly.
Yes. We can configure the "Salesforce/HubSpot Ownership" routing in Calendly (if you are on the Enterprise plan) or build a lookup workflow that ensures the booking goes to the rep who already owns the lead in HubSpot.
We can add a "Meeting Outcome" field to your HubSpot meeting activity. If a rep marks a meeting as "No-Show," we can trigger a specific re-engagement workflow to get them back on the calendar.
Absolutely. We use HubSpot workflows to detect the "Meeting Booked" event and instantly create a Deal in your pipeline, assigning it to the host of the meeting.
Fill Your Calendar, Feed Your CRM
Stop wasting time on manual admin and missed meetings. Schedule a free discovery call, and we'll show you how to optimize your Calendly and HubSpot setup for maximum bookings and zero data entry.
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