HubSpot Diamond Solutions Partner
HubSpot + GradLeaders Integration: Unify Career Services & CRM
Connect GradLeaders data to your central HubSpot CRM. See the full student lifecycle and improve employer engagement.
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Empower Career Services with Central CRM Data
Give your career services and employer relations teams the full picture. By syncing key data from HubSpot, your GradLeaders users get the context they need to manage student and employer relationships effectively.
Log employer interactions in GradLeaders that are instantly visible to the university advancement office in HubSpot.
Gain a 360-degree view of a student, including data from admissions or alumni relations, without leaving GradLeaders.
Trigger automated tasks for career counselors based on a student's changing status in HubSpot (e.g., "At-Risk" or "Alumni").
Reduce manual entry by syncing new employer contacts directly to the central university CRM.
Give your career services and employer relations teams the full picture. By syncing key data from HubSpot, your GradLeaders users get the context they need to manage student and employer relationships effectively.
Integrate IQ has consistently shown they can be trusted with even the most complex projects. I know our customers are in great hands and that the job will always get done right.
Complete the Full Student Lifecycle in HubSpot
Your HubSpot platform is missing a critical piece of the puzzle: career outcomes. Our integration feeds vital data from GradLeaders back into HubSpot, giving marketing, admissions, and advancement teams unprecedented insight.
Track the complete student journey from prospective student (HubSpot Marketing) to employed alum (GradLeaders data).
Use career service engagement (like event attendance or counseling appointments) to segment and personalize communications.
Build university-wide reports that tie placement outcomes directly to admissions and marketing efforts.
Give the advancement office a clear view of which employers are most engaged, identifying new partnership or donation opportunities.
Your HubSpot platform is missing a critical piece of the puzzle: career outcomes. Our integration feeds vital data from GradLeaders back into HubSpot, giving marketing, admissions, and advancement teams unprecedented insight.
A Flexible Sync Architecture for Higher Ed
Built for Your Business Process Standard connectors force you into one-size-fits-all sync logic. We build your integration around your university's specific processes. Whether you need real-time updates for student appointments or nightly batches for employer reporting, the logic is tailored to you.
Built for Your Business Process
Standard connectors force you into one-size-fits-all sync logic. We build your integration around your university's specific processes. Whether you need real-time updates for student appointments or nightly batches for employer reporting, the logic is tailored to you.
- Bi-Directional & Uni-Directional Sync: Choose exactly which way data flows. Update employer contacts in both systems, or push student records one-way from HubSpot to GradLeaders.
- Real-time & Scheduled Syncs: Instantly update a student's status when they register for an event, or run a nightly sync of all new job postings for reporting.
- Custom Sync Logic & Triggers: Create rules that fit your needs. Sync a student only if they are "Enrolled," or trigger an update only when an "Employer" contact has a specific tag.
- High-Volume Data Handling: We manage the high-volume data of student populations and large employer databases, ensuring your sync is reliable during peak recruiting seasons.
Comprehensive Object and Field Mapping
We map the data that matters, connecting the dots between your two most critical platforms.
HubSpot
GradLeaders
- Contacts (Students)
- Contacts (Alumni)
- Companies
- Activities
- Custom Objects
- Deals
- Students
- Alumni
- Employers
- Appointments & Events
- Job Postings
- Employer Partnerships
- Contacts (Students) Students
- Contacts (Alumni) Alumni
- Companies Employers
- Activities Appointments & Events
- Custom Objects Job Postings
- Deals Employer Partnerships
Transparent, Project-Based Pricing
No surprises. Clear scope, clear acceptance tests. We believe in straightforward pricing so you know exactly what to expect before we begin.
A failed integration is more than a technical problem: it's a drain on time, budget, and morale. We are the specialists that leading companies like MetLife trust to handle their most mission-critical data flows. We don't rely on fragile connectors or simplistic platforms because we know they can't handle enterprise scale. Our approach is built on robust, custom development and a deep understanding of both HubSpot and the systems you need to connect it to. Partnering with us isn't just another attempt; it's an investment in certainty.
Why Integrate IQ?
Our four pillars for delivering successful outcomes on complex projects.
Mastery of Complexity
We thrive on custom API integrations, multi-system migrations, and “messy data” that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.
Pragmatic Innovation
Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.
De-Risking the Process
Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That’s how we maintain a 98.5% customer retention rate.
The Expert You Call
We’re a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'
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Frequently Asked Questions
Our solution maps custom objects and logic specific to higher ed, handling complex student/alumni/employer relationships that basic connectors miss.
Yes. We can perform a one-time migration of historical student, employer, and activity data to populate your HubSpot records.
Absolutely. We can build a rule that automatically updates a student's status in GradLeaders (e.g., "Alumni") when their contact record is updated in HubSpot.
Yes. We specialize in mapping custom fields and objects, ensuring data like "Graduation Year" or "Employer Tier" syncs perfectly.
We use unique identifiers, like Student ID or email address, as the primary key to match records and prevent duplicates.
See Your Integrated Campus Data in Action
A fragmented view of the student lifecycle costs you opportunities. Let's schedule a discovery call to discuss how a unified HubSpot and GradLeaders system can transform your operations, from admissions to advancement.
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