HubSpot Diamond Solutions Partner

HubSpot & Greenhouse Integration: Turn Your Recruitment into a Marketing Engine

Stop treating candidates differently than customers. This integration syncs Greenhouse recruiting data with HubSpot’s marketing automation, allowing you to nurture talent pools, track recruitment ROI, and close the loop between "Applicant" and "Hired".

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98.5%

Client Retention

275+

Platforms Integrated

16B+

Fields Synced Annually

HubSpot Diamond Partner

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Empower Your Recruiters with Marketing Automation

Stop letting great candidates go cold in your ATS. This integration connects HubSpot’s powerful email and workflow tools to Greenhouse, giving recruiters a secret weapon for engagement.

Automate Candidate Nurturing: Automatically enroll silver-medalist candidates in long-term nurture flows in HubSpot the moment they are rejected in Greenhouse, keeping your talent pool warm.

Sync Hired Status for Onboarding: Trigger "New Employee" onboarding workflows in HubSpot (or downstream systems) instantly when a candidate is marked "Hired" in Greenhouse.

Enrich Candidate Profiles: Push marketing engagement data (like website visits and content downloads) from HubSpot into Greenhouse, giving recruiters insight into a candidate's interest level.

Stop letting great candidates go cold in your ATS. This integration connects HubSpot’s powerful email and workflow tools to Greenhouse, giving recruiters a secret weapon for engagement.

Integrate IQ has consistently shown they can be trusted with even the most complex projects. I know our customers are in great hands and that the job will always get done right.

Kathleen Rush

Manager, Strategic Partner Development Team at HubSpot

Apply "Closed-Loop Reporting" to Recruitment

Stop guessing which job boards or campaigns drive the best hires. By syncing Greenhouse "Hired" data back to the original HubSpot marketing source, you can finally calculate the true Cost Per Hire (CPH) and ROI of your recruitment marketing.

Track Recruitment ROI: Attribute successful hires in Greenhouse back to the specific HubSpot marketing campaigns (ads, social, email) that sourced them.

Visualize the Hiring Funnel: Map Greenhouse job stages (Application, Interview, Offer) to HubSpot Deal stages to visualize your talent pipeline alongside your sales pipeline.

Centralize Contact Management: Keep candidate data clean by syncing contact details from Greenhouse applications directly into HubSpot, creating a single source of truth for all external relationships.

Automate Referral Tracking: Create a referral portal in HubSpot where employees can submit candidates, and automatically push those referrals into Greenhouse while tracking the source.

A Flexible Sync Built for Talent Acquisition

Our custom integrations are engineered for flexibility and scale, handling any business logic and data transformation you require.

Built for Your Business Process

Recruitment data is complex—one candidate can apply to multiple jobs. Standard connectors often merge this into a mess. We build a sophisticated sync using the Greenhouse Harvest API to map Candidates to Contacts and Applications to Deals (or Custom Objects), preserving the integrity of your data.

Bi-Directional & Uni-Directional Sync: We configure the flow to match your needs: Push candidates from HubSpot forms to Greenhouse, and pull application status changes from Greenhouse back to HubSpot.
Real-time & Scheduled Syncs: New applications sync in near real-time. Status updates and interview notes can be synced on a schedule to keep HubSpot dashboards fresh.
Custom Sync Logic & Triggers: We build logic for your specific process: "If a candidate applies to a 'Sales' role in Greenhouse, create a contact in HubSpot and assign it to the Sales Recruiter."
High-Volume Data Handling: Our architecture is designed to handle high-volume recruiting periods, reliably syncing thousands of applications and attachments without hitting API limits.

Comprehensive Object & Field Mapping

We map your recruitment data to the right CRM objects, ensuring a clean database structure that supports reporting.

HubSpot

Greenhouse

Contacts
Deals (or Custom Objects)
Custom Properties (e.g., "Job Role")
Deal Stage
Activity Timeline
Custom Properties (e.g., "Source")
Attachments (via link)

Candidates
Applications / Jobs
Job Post Data
Application Stage (e.g., Interview, Offer)
Interview Notes / Emails
Source / Referrer
Resumes / CVs

Contacts Candidates
Deals (or Custom Objects) Applications / Jobs
Custom Properties (e.g., "Job Role") Job Post Data
Deal Stage Application Stage (e.g., Interview, Offer)
Activity Timeline Interview Notes / Emails
Custom Properties (e.g., "Source") Source / Referrer
Attachments (via link) Resumes / CVs

Transparent, Project-Based Pricing

No surprises. Clear scope, clear acceptance tests. We believe in straightforward pricing so you know exactly what to expect before we begin.

A failed integration is more than a technical problem: it's a drain on time, budget, and morale. We are the specialists that leading companies like MetLife trust to handle their most mission-critical data flows. We don't rely on fragile connectors or simplistic platforms because we know they can't handle enterprise scale. Our approach is built on robust, custom development and a deep understanding of both HubSpot and the systems you need to connect it to. Partnering with us isn't just another attempt; it's an investment in certainty.

Why Integrate IQ?

Our four pillars for delivering successful outcomes on complex projects.

Mastery of Complexity

We thrive on custom API integrations, multi-system migrations, and “messy data” that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.

Pragmatic Innovation

Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.

De-Risking the Process

Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That’s how we maintain a 98.5% customer retention rate.

The Expert You Call

We’re a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'

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Check Out Our Case Studies

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Trusted by Leaders, Proven by Results

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See why leaders at scaling companies partner with Integrate IQ's experts.

I've been working with Integrate IQ for over 2 years now. We've had several outside systems that we wanted integrated with our HubSpot instance. From project planning and scoping, through build, and after deployment support, the team at Integrate IQ has been exemplary to work with. They've delivered on all commitments, helped established reasonable time frames for deliverab…

Marohn, M

We've partnered with Integrate IQ for over five years to develop integrations between our complex and not-so-widely-known ERP. They understand HubSpot's strengths, weaknesses and limitations, and are able to easily adapt to our evolving needs. They had an ownership change a few years ago, but that did not impact their expertise/service. We really appreciate our relationship…

Craychee, A

Integrate IQ has been great to work with! As someone who can be intimidated when things get too technical, they made the process of outlining our integration very approachable and understandable. They're great to work with and built the integration that we asked for, and then continued to work with us to fine-tune the tool over time as we figured out exactly what we needed.

Lauren Little

Integrate has been fantastic to work with. They helped us implement our CRM, design a framework for our pipeline that works perfectly and they built out an integration between HubSpot and Netsuite which allows our data to flow seamlessly. They've been an invaluable partner in our growth.

Whipple, M

We worked with Integrate IQ on a complex integration and now we have a fantastic solution that makes HubSpot work even better!

Ben Donahower

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Frequently Asked Questions

Yes. We can connect a HubSpot form on your careers page directly to the Greenhouse API. This allows you to style the form perfectly and capture the applicant as both a Lead in HubSpot and a Candidate in Greenhouse simultaneously.

We can sync interview notes and scorecard summaries from Greenhouse to the HubSpot Contact timeline, giving hiring managers (who might live in HubSpot) easy access to interview history.

This is where our custom mapping shines. Instead of overwriting contact properties, we map Applications to Deals or Custom Objects in HubSpot. This allows one Contact (Candidate) to have multiple "Deals" (Applications) attached to them, tracking the status of each application separately.

Absolutely. We set up a trigger so that when the "Application Status" changes to "Hired" in Greenhouse, it fires a workflow in HubSpot—sending a welcome email, creating an onboarding ticket, or notifying IT.

Stop Recruiting in a Silo

Connect your talent team with your marketing power. Schedule a free discovery call, and we'll map out a custom integration that turns Greenhouse and HubSpot into a unified recruitment engine.