HubSpot Diamond Solutions Partner
HubSpot and Mindbody Integration: Turn Client Data into Business Growth
Unlock your most valuable asset, your client data. Our integration syncs Mindbody and HubSpot to help you reduce churn, drive repeat business, and grow revenue.
Maximize Client Value with Your Mindbody Data
Your Mindbody platform is the operational heart of your business, capturing every check-in, purchase, and appointment. By connecting this data to HubSpot, you can automate the marketing and communication that keeps your clients engaged, your classes full, and your revenue growing, all without manual effort.
Automate Class & Appointment Marketing: Reduce no-shows with automated reminders and drive rebooking by triggering personalized follow-ups in HubSpot based on past attendance data from Mindbody.
Boost Retail & Service Sales: Sync client purchase history to send timely, targeted offers on retail products, class packages, or premium services you know they'll love.
Win Back Lapsing Clients: Use Mindbody's Last Visit Date to automatically trigger a personalized "we miss you" campaign from HubSpot to bring at-risk clients back through your doors.
Your Mindbody platform is the operational heart of your business, capturing every check-in, purchase, and appointment. By connecting this data to HubSpot, you can automate the marketing and communication that keeps your clients engaged, your classes full, and your revenue growing, all without manual effort.
Build a Powerful Marketing Engine Fueled by Client Behavior
Transform HubSpot into a sophisticated client retention and growth platform. With a direct feed of real-time data from Mindbody, you can move beyond generic marketing and create hyper-personalized campaigns that speak directly to each client's unique journey with your brand, from their first visit to their 100th.
Hyper-Personalized Segmentation: Create dynamic lists in HubSpot based on Mindbody data like membership tier, favorite instructor, visit frequency, or first visit date for incredibly relevant campaigns.
Automate the Client Journey: Build automated workflows to nurture new clients into long-term members, celebrate client milestones like anniversaries, and upsell clients from class packs to recurring memberships.
Measure True Marketing Impact: Tie revenue directly to your marketing efforts by tracking how HubSpot campaigns influence client behavior and purchases recorded in Mindbody.
Transform HubSpot into a sophisticated client retention and growth platform. With a direct feed of real-time data from Mindbody, you can move beyond generic marketing and create hyper-personalized campaigns that speak directly to each client's unique journey with your brand, from their first visit to their 100th.
A Flexible Sync Architecture for Your Wellness Business
Our custom integrations are engineered for flexibility and scale, handling any business logic and data transformation you require.
Built for Your Business Process
Every studio, salon, and gym operates differently. Off-the-shelf connectors force you into a box, unable to handle your unique membership tiers, appointment types, or client lifecycle. Our integration is custom-built to map to your exact operational data and marketing goals.
- Bi-Directional & Uni-Directional Sync: Keep client contact information up-to-date in both systems, or choose a one-way flow for operational data like attendance and purchase history.
- Real-time & Scheduled Syncs: Get instant updates for new client sign-ups and critical activities, while running larger, scheduled syncs for historical data to ensure peak performance.
- Custom Sync Logic & Triggers: Create powerful automation rules. For example, only sync a client to a special offer list in HubSpot after they have attended 5 classes.
- High-Volume Data Handling: Whether you have a few hundred clients or tens of thousands, our architecture is built to scale and handle years of historical attendance and purchase data.
Comprehensive Object & Field Mapping
We sync the rich operational and client data from Mindbody to HubSpot, allowing for powerful segmentation and automation.
HubSpot
MindBody
- Contacts
- Companies
- Deals
- Tickets
- Engagements
- Contacts
- Customers
- Opportunities
- Cases
- Activities
- Contacts Contacts
- Companies Customers
- Deals Opportunities
- Tickets Cases
- Engagements Activities
Why Integrate IQ?
Our four pillars for delivering successful outcomes on complex projects.
Mastery of Complexity
We thrive on custom API integrations, multi-system migrations, and "messy data" that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.
Pragmatic Innovation
Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.
De-Risking the Process
Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That's how we maintain a 98.5% customer retention rate.
The Expert You Call
We're a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'
Trusted by High-Growth Companies
See why leaders at scaling companies partner with Integrate IQ's experts.
Frequently Asked Questions
While tools like Zapier are great for simple, one-off triggers (e.g., "new client in Mindbody, add to HubSpot list"), they lack the depth for true automation. Our solution provides a robust, historical, and bi-directional sync. We can handle complex data like full attendance histories and membership statuses at scale, which is essential for deep segmentation and reliable automation.
Yes. We can sync any key data point from a Mindbody client record, such as Active Membership Status, Membership Expiration Date, Remaining Classes on a Pack, and Last Visit Date. This data allows you to create highly specific and timely marketing campaigns in HubSpot.
Absolutely. Our process includes a full historical data sync of your clients and their past activities (visits, purchases, etc.). This means you can immediately build segments based on years of data to identify and market to your most loyal clients or those who are at risk of churning.
Yes, this is a primary use case. We can create a rule that constantly monitors the Last Visit Date field from Mindbody. When a client passes a specific threshold (e.g., 60 days with no visit), we can automatically trigger a workflow in HubSpot to enroll them in a personalized win-back email or SMS campaign.
Get Your Free HubSpot Consultation!
Stop letting valuable client data sit unused. Schedule a complimentary consultation with our integration specialists to learn how connecting Mindbody and HubSpot can automate your marketing, dramatically increase client retention, and drive predictable revenue growth for your business.
