HubSpot Diamond Solutions Partner
HubSpot & Vincere Evo Integration: Unified Revenue Ops for Recruitment Agencies
Stop letting your front and back office speak different languages. This integration bridges the gap between Vincere’s "Recruitment Operating System" and HubSpot’s growth engine, ensuring your candidate data fuels your marketing automation and your client wins drive accurate revenue reporting.
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Recruitment tech stacks are notorious for creating data silos.
Our experts help you architect a seamless flow between your recruitment ops and your sales & marketing strategy, turning your database from a static repository into a revenue-generating asset.
LiveList™ Client Portals: Impress clients with real-time, branded shortlists that speed up feedback loops, syncing engagement data back to the central system.
Temp & Contract Management: Handle complex "TimeTemp" requirements, shifts, and compliance checks in Vincere while syncing billing data to HubSpot for account management.
AI-Driven Productivity: Leverage "Copilot" and automation to handle administrative busywork like resume parsing and candidate scoring, ensuring only high-quality data flows into your integration.
Our experts help you architect a seamless flow between your recruitment ops and your sales & marketing strategy, turning your database from a static repository into a revenue-generating asset.
Integrate IQ has consistently shown they can be trusted with even the most complex projects. I know our customers are in great hands and that the job will always get done right.
Highlighting HubSpot: Automate Your Agency Growth
While Vincere manages the placement, HubSpot manages the relationship. Integrating the two unlocks the full potential of your candidate and client database.
Candidate Redeployment: Automatically enroll "Silver Medalist" candidates into HubSpot nurture sequences.
Client Reactivation: Trigger sales alerts in HubSpot when a dormant client views a LiveList or opens a contract.
Revenue Attribution: attribute closed placements in Vincere back to the original marketing source in HubSpot.
While Vincere manages the placement, HubSpot manages the relationship. Integrating the two unlocks the full potential of your candidate and client database.
Sync Architecture: Flexible & Robust
Our custom integrations are engineered for flexibility and scale, handling any business logic and data transformation you require.
Built for Your Business Process
Our integration respects this nuance, bypassing rigid out-of-the-box limitations to build a sync that mirrors your actual workflow, not just a generic data dump.
- Bi-Directional & Uni-Directional Sync: Push new client leads from HubSpot forms to Vincere for immediate action, or pull candidate status updates from Vincere to HubSpot to stop marketing emails when someone is "Placed".
- Real-time & Scheduled Syncs: Trigger instant updates for high-priority status changes (like "Offer Accepted") while scheduling bulk data hygiene syncs during off-hours.
- Custom Sync Logic & Triggers: Configure logic to only sync candidates with a specific "Score" or "Skill Set," keeping your HubSpot contact tier manageable and focused on marketable talent.
- High-Volume Data Handling: Architected to handle the high velocity of applicant data and resume parsing without hitting API limits or slowing down your consultants.
Object & Field Mapping
We map the specific language of recruitment to the language of CRM.
HubSpot
Vincere Evo
- Contacts (Persona: Candidate)
- Contacts (Persona: Client)
- Companies
- Deals / Pipelines
- Activity / Note
- Candidates
- Contacts
- Companies
- Jobs / Placements / Chevrons
- Tasks / Comments / Interviews
- Contacts (Persona: Candidate) Candidates
- Contacts (Persona: Client) Contacts
- Companies Companies
- Deals / Pipelines Jobs / Placements / Chevrons
- Activity / Note Tasks / Comments / Interviews
Transparent, Project-Based Pricing
No surprises. Clear scope, clear acceptance tests. We believe in straightforward pricing so you know exactly what to expect before we begin.
A failed integration is more than a technical problem: it's a drain on time, budget, and morale. We are the specialists that leading companies like MetLife trust to handle their most mission-critical data flows. We don't rely on fragile connectors or simplistic platforms because we know they can't handle enterprise scale. Our approach is built on robust, custom development and a deep understanding of both HubSpot and the systems you need to connect it to. Partnering with us isn't just another attempt; it's an investment in certainty.
Why Integrate IQ?
Our four pillars for delivering successful outcomes on complex projects.
Mastery of Complexity
We thrive on custom API integrations, multi-system migrations, and “messy data” that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.
Pragmatic Innovation
Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.
De-Risking the Process
Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That’s how we maintain a 98.5% customer retention rate.
The Expert You Call
We’re a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'
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Frequently Asked Questions
Vincere separates these into two distinct objects, while HubSpot often treats them both as "Contacts." We map them by applying a specific property (e.g., "Persona" or "Record Type") in HubSpot, ensuring you can segment your marketing lists accurately.
Yes. When a candidate moves to the "Placed" chevron in Vincere, we can trigger the creation of a "Closed Won" deal in HubSpot, carrying over the fee value and start date for accurate revenue reporting.
Yes. We can perform a historical backfill to pull your existing candidate database from Vincere into HubSpot, ensuring you have a complete view of your talent pool for immediate marketing activation.
Absolutely. We can map interview notes and feedback logs from Vincere to the HubSpot contact timeline, giving your marketing and sales teams full context on a candidate's history.
Optimize Your Recruitment Stack
Ready to place more candidates? Don't let valuable data get lost in the shuffle between your front and back office.
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