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Stop the Scheduling Chaos: The HubSpot & Acuity Integration That Unifies Your Calendar
Turn booked appointments into revenue. This integration syncs Acuity Scheduling data directly into HubSpot, automating your follow-ups and giving your GTM team a single source of truth for every client interaction.
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Empower Your Scheduling with HubSpot CRM Data
Stop sending generic booking links. This integration pushes HubSpot contact and deal data into Acuity, allowing you to create a personalized, intelligent scheduling experience that routes prospects to the right person at the right time.
Create Personalized Booking Links: Use HubSpot contact owner data to automatically generate scheduling links that route a prospect directly to their assigned sales rep.
Customize Availability: Show or hide specific Acuity appointment types based on a contact's HubSpot list membership or lifecycle stage.
Reduce Scheduling Friction: Pre-populate Acuity intake forms with known contact data from HubSpot, saving your clients time and increasing conversion rates.
Stop sending generic booking links. This integration pushes HubSpot contact and deal data into Acuity, allowing you to create a personalized, intelligent scheduling experience that routes prospects to the right person at the right time.
Integrate IQ has consistently shown they can be trusted with even the most complex projects. I know our customers are in great hands and that the job will always get done right.
Turn Acuity Appointments into Actionable HubSpot Data
Stop letting booked demos and consultations live in a separate calendar. This integration syncs every Acuity event back to HubSpot, creating a 360-degree view of client engagement and automating your sales process.
Create and Update Contacts: Automatically create a new HubSpot contact when a new client books in Acuity, or update existing contacts with new appointment data.
Log All Activity: Sync new appointments, completed meetings, reschedules, and cancellations directly to the HubSpot contact's activity timeline.
Trigger Real-Time Workflows: Instantly create a new deal in HubSpot when a "Demo Request" is booked, or send a follow-up email sequence the moment an appointment is marked "Completed".
Score Engaged Leads: Use "Appointment Booked" as a high-intent trigger in your HubSpot lead scoring model, helping sales prioritize the hottest leads.
Stop letting booked demos and consultations live in a separate calendar. This integration syncs every Acuity event back to HubSpot, creating a 360-degree view of client engagement and automating your sales process.
A Flexible Sync Built for Your GTM Motion
Our custom integrations are engineered for flexibility and scale, handling any business logic and data transformation you require.
Built for Your Business Process
Native integrations and simple connectors are rigid, often limited to one-way data pushes and standard fields. Our architecture is built around your specific appointment types, intake forms, and follow-up sequences, ensuring a true bi-directional sync that matches your business logic.
- Bi-Directional & Uni-Directional Sync: You get a true two-way flow. Create new HubSpot contacts from Acuity bookings, and sync HubSpot data back to Acuity to personalize the scheduling experience.
- Real-time & Scheduled Syncs: Get instant, real-time updates in HubSpot the moment an appointment is booked, rescheduled, or canceled, allowing for immediate automated follow-up.
- Custom Sync Logic & Triggers: We build rules for your specific needs: "When an 'Appointment Canceled' event fires in Acuity, trigger a HubSpot workflow to send a 'Sorry to see you go' email and create a follow-up task for the contact owner."
- High-Volume Data Handling: Our architecture is built to scale, reliably syncing thousands of daily appointments across large teams with multiple calendars without hitting API limits or causing sync delays.
Comprehensive Object & Field Mapping
We connect your scheduling data directly to your CRM records, mapping every detail from your custom intake forms to the right HubSpot properties.
HubSpot
Acuity
- Contacts
- Companies
- Deals
- Activity Timeline
- Custom Properties (e.g., "Appointment Type")
- Custom Properties (e.g., "Intake Form Answers")
- Contact Owner
- Clients
- (Associated via Contact)
- (Triggered by specific appointment types)
- Appointments (Booked, Rescheduled, Canceled)
- Appointment Type Name
- Custom Intake Form Fields
- Calendar / Staff Member
- Contacts Clients
- Companies (Associated via Contact)
- Deals (Triggered by specific appointment types)
- Activity Timeline Appointments (Booked, Rescheduled, Canceled)
- Custom Properties (e.g., "Appointment Type") Appointment Type Name
- Custom Properties (e.g., "Intake Form Answers") Custom Intake Form Fields
- Contact Owner Calendar / Staff Member
Transparent, Project-Based Pricing
No surprises. Clear scope, clear acceptance tests. We believe in straightforward pricing so you know exactly what to expect before we begin.
A failed integration is more than a technical problem: it's a drain on time, budget, and morale. We are the specialists that leading companies like MetLife trust to handle their most mission-critical data flows. We don't rely on fragile connectors or simplistic platforms because we know they can't handle enterprise scale. Our approach is built on robust, custom development and a deep understanding of both HubSpot and the systems you need to connect it to. Partnering with us isn't just another attempt; it's an investment in certainty.
Why Integrate IQ?
Our four pillars for delivering successful outcomes on complex projects.
Mastery of Complexity
We thrive on custom API integrations, multi-system migrations, and “messy data” that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.
Pragmatic Innovation
Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.
De-Risking the Process
Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That’s how we maintain a 98.5% customer retention rate.
The Expert You Call
We’re a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'
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Frequently Asked Questions
HubSpot Meetings is great for simple, internal scheduling. Acuity is a robust, service-based platform for handling complex appointment types, multiple staff calendars, and collecting payments. Our integration connects Acuity's power to your HubSpot CRM.
Yes. When a new client books an appointment, we automatically search HubSpot for an existing contact. If one doesn't exist, we create a new contact and populate it with their Acuity information.
Absolutely. We can set up a rule so that when a specific appointment type (like "New Client Consultation") is booked in Acuity, a new deal is automatically created in the "Demo Booked" stage of your HubSpot pipeline.
We sync those events to the HubSpot contact's timeline. This means you can trigger automated workflows, such as sending a "We've confirmed your new time" email for a reschedule or a "Can we help?" survey for a cancellation.
Unify Your Scheduling and Sales in a Free Consultation
Stop letting your sales and scheduling data live in separate worlds. Schedule a free discovery call, and we'll map out the perfect, automated workflow between your Acuity and HubSpot accounts.
Book Your HubSpot Discovery Call!