HubSpot Diamond Solutions Partner
HubSpot & iCIMS Integration: Connect Your Talent Pool to Your CRM
Bridge the gap between your candidate pipeline and your marketing engine. This integration syncs iCIMS candidate and job data with HubSpot, powering your recruitment marketing.
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Supercharge iCIMS with Marketing Intelligence
Give your recruiters the context they need to have better conversations. By syncing HubSpot marketing data into iCIMS, you empower your talent acquisition team with a full view of a candidate's engagement.
See the Full Candidate Journey: View a candidate's marketing engagement—like email opens, website visits, and content downloads—directly on their iCIMS profile.
Prioritize Warm Leads: Instantly see which candidates are "warm" based on their HubSpot lead score, allowing recruiters to focus on the most engaged prospects.
Log All Communications: Sync marketing email communications from HubSpot to the iCIMS candidate record, ensuring recruiters have the full conversation history.
Give your recruiters the context they need to have better conversations. By syncing HubSpot marketing data into iCIMS, you empower your talent acquisition team with a full view of a candidate's engagement.
Integrate IQ has consistently shown they can be trusted with even the most complex projects. I know our customers are in great hands and that the job will always get done right.
Turn Your Talent Pool into a Marketing Asset
Your iCIMS database is a goldmine of talent. This integration pipes that data back into HubSpot, allowing your marketing team to build and nurture powerful talent communities.
Build Automated Nurture Sequences: Trigger HubSpot workflows based on iCIMS application status. Send automated "keep warm" emails to silver-medalist candidates or re-engage past applicants with new, relevant job openings.
Create Powerful Segments: Build hyper-targeted lists in HubSpot based on iCIMS data, like "past applicants for engineering roles" or "candidates in the New York area," for recruitment marketing campaigns.
Track Recruitment Marketing ROI: Associate candidates with HubSpot campaigns to see exactly which marketing efforts (e.g., social media, email) are driving the most qualified applications in iCIMS.
Improve the Candidate Experience: Send automated onboarding materials from HubSpot the moment a candidate's status is changed to "Hired" in iCIMS.
Your iCIMS database is a goldmine of talent. This integration pipes that data back into HubSpot, allowing your marketing team to build and nurture powerful talent communities.
A Flexible Sync Built for Your Talent Process
Built for Your Business Process Standard connectors for recruiting are rigid. They force you into a box that doesn't fit your unique hiring workflow. We build custom integrations that map to your business logic, ensuring candidate and job data flows exactly where, when, and how you need it.
Built for Your Business Process
Standard connectors for recruiting are rigid. They force you into a box that doesn't fit your unique hiring workflow. We build custom integrations that map to your business logic, ensuring candidate and job data flows exactly where, when, and how you need it.
- Bi-Directional & Uni-Directional Sync: We configure data to flow two-ways or one-way. Sync new HubSpot contacts (from a "Careers" form) to iCIMS, and sync candidate status changes from iCIMS back to HubSpot. You control the source of truth.
- Real-time & Scheduled Syncs: Sync new applications in real-time to trigger immediate follow-up. We also run scheduled, nightly syncs to update your entire HubSpot talent pool with new candidate data or job statuses.
- Custom Sync Logic & Triggers: We build the rules your talent team needs. Only sync a candidate to HubSpot if they are marked "Silver Medalist." Automatically create a task for a recruiter when a candidate from a "Diversity" campaign applies.
- High-Volume Data Handling: Whether you're migrating a database of a million candidates or handling thousands of daily applications, our integration is built for enterprise-level scale without data loss or API failures.
Comprehensive Object & Field Mapping
We connect your entire quote-to-cash process, from HubSpot deals and contacts to the eBMS objects that run your business.
HubSpot
iCIMS
- Contacts
- Companies
- Deals / Custom Objects
- Engagements (Emails, Notes)
- Custom Properties (e.g., Skills)
- Contact Properties (e.g., Status)
- Candidates / Persons
- (Associated via Contact)
- Jobs / Requisitions
- Notes / Activity Feed
- Candidate Profile Fields
- Candidate Status / Application Status
- Contacts Candidates / Persons
- Companies (Associated via Contact)
- Deals / Custom Objects Jobs / Requisitions
- Engagements (Emails, Notes) Notes / Activity Feed
- Custom Properties (e.g., Skills) Candidate Profile Fields
- Contact Properties (e.g., Status) Candidate Status / Application Status
Transparent, Project-Based Pricing
No surprises. Clear scope, clear acceptance tests. We believe in straightforward pricing so you know exactly what to expect before we begin.
A failed integration is more than a technical problem: it's a drain on time, budget, and morale. We are the specialists that leading companies like MetLife trust to handle their most mission-critical data flows. We don't rely on fragile connectors or simplistic platforms because we know they can't handle enterprise scale. Our approach is built on robust, custom development and a deep understanding of both HubSpot and the systems you need to connect it to. Partnering with us isn't just another attempt; it's an investment in certainty.
Why Integrate IQ?
Our four pillars for delivering successful outcomes on complex projects.
Mastery of Complexity
We thrive on custom API integrations, multi-system migrations, and “messy data” that makes others pause. Full support for standard and custom objects across your stack is table stakes for us.
Pragmatic Innovation
Real problems, shipped solutions. Our proprietary Smart Ramp apps were developed to fill gaps in HubSpot capabilities and solve real-world customer problems. The same practical mindset powers our HubSpot AI Accelerator: We focus on data readiness and shipped outcomes, not shiny features.
De-Risking the Process
Complex projects demand clarity. Our Smart Process runs on an 8-12 week cadence with stage gates, transparent deliverables, and clear pricing. That’s how we maintain a 98.5% customer retention rate.
The Expert You Call
We’re a developer-led team of integration engineers, solution architects, and technical PMs. Clients describe us simply: 'the folks you call when something seems impossible.'
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Frequently Asked Questions
Zapier is great for simple, one-way triggers but fails with the complexity of ATS data. Our custom solution provides a true bi-directional sync, handles complex status mapping (e.g., 15 application statuses), and ensures 100% data integrity for compliance.
Yes. We can sync new, approved job requisitions from iCIMS to a custom object in HubSpot. This allows your marketing team to automatically build landing pages or trigger email alerts to your talent pool.
We map your iCIMS application statuses (e.g., Applied, In Review, Interview, Offer, Hired) to a custom property or deal stage in HubSpot. This is the key to triggering automated marketing workflows.
Absolutely. We sync your existing iCIMS database into HubSpot, segmenting candidates by skills, past roles, or status. This allows your marketing team to nurture this pool and re-engage them for future openings.
Stop Choosing Between Recruiting and Marketing
Your talent pipeline is one of your most valuable assets. Let's connect it to your marketing engine. Schedule a free discovery call, and we'll map out your candidate data flow and show you how to hire better, faster, and more efficiently.
Schedule Your Integration Discovery Call